Purpose
This policy outlines our commitment to the privacy, confidentiality, and safe collection and storage of personal data as we engage with the Auckland community.
Scope
This policy applies to all members of Te Takiwā of Ngāpuhi ki Waitematā who collect data during events and outreach activities.
1. Data Collection Principles
- Transparency: Data will only be collected with the informed consent of individuals. Information about the purpose of data collection will be communicated.
- Minimisation: We will only collect data necessary for our membership growth and that directly supports our mission.
- Consent: Before data is collected, individuals will be asked for their explicit consent, whether through paper sign-ups, QR codes, or tablets.
2. Types of Data Collected
- Personal identification information (e.g., name, contact details)
- Membership-related information (if applicable)
- Demographic data to understand our community better
3. Data Storage and Security
- Data collected through paper sign-ups will be stored securely in a locked location until it can be digitised and entered into a secure database.
- Digital data will be stored on devices and cloud services that employ adequate encryption and security measures.
- Access to personal data will be limited to authorised personnel only.
4. Confidentiality
- All personal data will be treated as confidential.
- We will not share, sell, or distribute any collected personal data to third parties without prior consent from individuals unless required by law.
5. Data Retention
- Data will be retained only for as long as necessary to fulfil the purpose for which it was collected or to comply with legal obligations.
- Individuals may request to access their data, correct inaccuracies, or delete their information at any time.
6. Data Breach Protocol
- In the event of a data breach, we will promptly assess and mitigate the breach and inform affected individuals as required by law.
7. Compliance
- We will comply with all relevant local and national privacy laws and regulations, including the Privacy Act, in New Zealand.
8. Contact Information
For questions or concerns regarding this policy or your personal data, please contact us at ngapuhisecretary@gmail.com
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